The hotly contested issue of what exactly needs to be filed for EEO-1 component 2 reporting this year has been resolved—at least for now.  Pay data for both 2017 and 2018 must be reported to the Equal Employment Opportunity Commission (EEOC) by September 30, 2019.  The data that has been required in years past was still due by May 31, 2019.  An appeal of the latest decision has been filed, so it’s possible that there could be yet another change to the requirements, but employers should plan to comply with these deadlines, as described below.

Does my business even need to file the EEO-1 report?
If you have fewer than 100 employees and no federal contracts, you are not subject to EEO-1 reporting requirements.  Only two categories of employers need to submit EEO-1 data:

  1. Organizations with 100 or more employees (excluding: public primary and secondary schools, institutions of higher education, tribes, and tax-exempt private membership organizations);
  2. Federal contractors with 50 or more employees, that also:
  • Are prime or first-tier subcontractors with a contract worth $50,000 or more; or
  • Are a depository for U.S. government funds in any amount; or
  • Are an issuing and paying agent for U.S. Savings Bonds and Savings Notes.

What information do I need to report, and by when?
The EEOC has divided the information it requires into two categories, referred to as components.

Component 1 data: This is the information that has always been required. It includes data about all employees by job category, race, ethnicity, and gender.  This year, Corporate Payroll Services offered an additional service to our customers with the option to enter the data on their behalf or they can choose to enter it themselves.  Once the data entry is complete, Corporate Payroll Services can then create and provide a data file for customers to upload on the EEO-1 website.  Component 1 data for calendar year 2018 was due by May 31, 2019.  The online survey application was available here.  If you have never filed the EEO-1 report before, but believe you need to, start here.

Component 2 data: This is the newly-required information.  It includes data about all employees, including wages, hours worked, race, ethnicity, and gender.  This year employers will need to report Component 2 data for calendar years 2017 and 2018.  Component 2 data is due by September 30, 2019, however, an appeal has been filed so deadlines may be subject to change.  The online filing portal is not yet open but expected to be available mid-July 2019.  The URL for the portal will be https://eeoccomp2.norc.org. The EEOC will be notifying filers prior to the launch of the portal and providing FAQs and other materials to assist filers with the submission of Component 2 data.

The contact information for the EEOC helpdesk is as follows:

Corporate Payroll Services will assist our customers in complying with these requirements for both types of data.  We offer an additional service to our customers with the option to enter the data on their behalf or they can choose to enter it themselves.

Additional Information
The EEOC has provided answers to Frequently Asked Questions and also created an Instruction Booklet.

This post is provided by the HR Pros at the HR Support Center.  When you need essential information on human resources issues, from benefits, hiring and management, to culture, technology and regulations, HR Support Center is a resource on which you can rely.