• Home
• About CPS
• Locations
• Services
• FAQ
• Contact Us
• Customer Center
• Employment

New Hire Reporting

In 1996, Congress enacted a law called the "Personal Responsibility and Work Opportunity Reconciliation Act," or PRWORA, as part of Welfare Reform.  This legislation created the requirement for employers in all 50 states to report their new hires and rehires to a state directory.

New hire reporting speeds up the child support income withholding order process, expedites collection of child support from parents who change jobs frequently, and quickly locates non-custodial parents to help in establishing paternity and child support orders.  New hire reporting helps children receive the support they deserve.  Employers serve as key partners in ensuring financial stability for many children and families and should take pride in their role.

Who is required to report?

Employers must report the following employees:

• New employees: Employers must report all employees to whom the employer anticipates paying earnings.  Employees should be reported even if they work only one day and are terminated (prior to the employer fulfilling the new hire reporting requirement).
• Rehired or Recalled employees: Employers must report rehires, or employees who return to work after being laid off, furloughed, separated, granted a leave without pay, or terminated from employment.  Employers must also report any employee who remains on the payroll during a break in service or gap in pay, and then returns to work.  This includes teachers, substitutes, and seasonal workers, among others.
• Temporary employees: Temporary agencies are responsible for reporting any employee who they hire to report for an assignment.  Employees need to be reported only once; they do not need to be re-reported each time they report to a new client.  They do need to be reported as a rehire if the worker has a break in service or gap in wages from your company.

Corporate Payroll Services can complete all reporting requirements for you, allowing your employees to focus on your business instead of government regulations, and eliminating the possibility of overlooking any required reporting.